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Users

Hi Nina! This page is where you create and manage the people who are allowed to sign in to the CMS admin.

What this is

The Users page is your list of admin accounts. Everyone who logs in to the CMS has an account here. From this page you can add a new admin, decide what each person is allowed to do by giving them a role, switch an account on or off, help someone who's forgotten their password, and remove an account you no longer need.

Each person is given exactly one role. The role controls which tabs that person can see and edit. (Roles are set up on the separate Roles page.)

Good to know

You can't lock yourself out. On your own row, the CMS quietly disables the buttons that would change your own role, switch off your own account, or delete yourself. Your row is marked (you) so it's easy to spot.

How to open it

  1. Sign in to the CMS admin.
  2. In the menu, click Users.
  3. You'll see the Add user box at the top and the list of existing users below it.

What you can do here

Add a new admin user

  1. In the Add user box at the top, fill in the fields from left to right:
    • Email — the person's email address (required).
    • Display name — their name, so the list is easy to read (optional).
    • Role — pick a role from the dropdown. This decides what they can do.
    • Initial password — a starting password for them, at least 8 characters (required).
  2. Click Create.
  3. A green message confirms the account was created, and the new person appears in the list below.
  4. Tell the person their email and the initial password so they can sign in. It's good practice to have them change it afterwards (see the Change password page).

Change someone's role

  1. Find the person in the list.
  2. In the Role column, open the dropdown on their row and pick a different role.
  3. The change saves straight away — there's no separate save button.

Switch an account on or off (activate / deactivate)

  1. Find the person in the list.
  2. In the Status column, click the button on their row.
    • A green Active button means they can sign in. Click it to switch them to Disabled.
    • A grey Disabled button means they're blocked from signing in. Click it to switch them back to Active.

Deactivating is the safe way to stop someone signing in without deleting their account — for example, someone who has left but whose history you want to keep.

Help someone with their password

You have two ways to do this, both in the Actions column:

  • Email reset link — sends the person an email with a link to set their own new password. (This button is greyed out if the account is disabled — switch it back to Active first.) A pop-up asks you to confirm before the email goes out.
  • Set password — lets you type a brand-new password for them yourself. Click Set password, type the new password (at least 8 characters) in the box that appears, then click Save. Click Cancel to back out.

Delete an admin user

  1. Find the person in the list.
  2. In the Actions column, click Delete.
  3. A pop-up warns you this cannot be undone. Click OK to remove the account, or Cancel to keep it.

Prefer Disabled over Delete

If you're not completely sure, switch the account to Disabled instead of deleting it. That blocks sign-in but keeps the account, and you can turn it back on later.

Every field explained

What you see What it means
Email The address the person signs in with. On your own account it also shows a small (you) label.
Name The display name you entered. Shows a dash if none was given.
Role The one role assigned to this person, chosen from the dropdown. Controls what they can see and edit.
Status Active (green) means they can sign in; Disabled (grey) means they can't. Click to switch.
Last login The date and time this person last signed in, or never if they haven't yet.
Email reset link Sends the person an email to set their own new password.
Set password Lets you type a new password for them on the spot.
Delete Removes the account permanently.

Common mistakes

Watch out for these

  • Delete is forever. Deleting an account can't be undone. When in doubt, set the account to Disabled instead.
  • Passwords that are too short. Both the initial password and any password you set must be at least 8 characters, or the CMS won't accept it.
  • Trying to email a reset link to a disabled account. The Email reset link button is greyed out while an account is disabled. Switch it to Active first.
  • Wondering why you can't edit your own row. That's on purpose — the role, on/off, and delete controls are disabled on your own account so you can't accidentally lock yourself out. Ask another admin to make those changes for you.
  • Forgetting to share the login details. After you add someone, the CMS doesn't tell them for you. Pass on their email and initial password so they can sign in.

Still stuck?

We're happy to help. Email developers@kavelsoftware.se and we'll walk you through it.